Role and Duties of a Company Secretary Kuala Lumpur

Company Secretary Kuala Lumpur

A Company Secretary Kuala Lumpur is a senior setting in an economic sector business or public industry organisation, normally in the form of a managerial placement or above. In huge American and also Canadian openly provided corporations, a business secretary is usually named a Corporate Assistant or Secretary.

Regardless of the name, the role is not a clerical or clerical one in the typical sense. The Company Secretary Kuala Lumpur ensures that an organisation complies with pertinent legislation as well as policy, as well as maintains board members informed of their lawful duties. Firm assistants are the company’s named representative on legal documents, and it is their duty to make certain that the company and its supervisors operate within the law. It is likewise their responsibility to register and also connect with investors, to make sure that dividends are paid as well as to preserve firm records, such as listings of directors and also shareholders, and also yearly accounts.

In many nations, private business have actually commonly been required by legislation to designate someone as a Company Secretary Kuala Lumpur, as well as this person will certainly also usually be a senior board member.


Company Secretary Kuala Lumpur

Firms regulation needs just a provided business to have an entire time assistant as well as a single participant company (any business that is not a public business) to have a secretary.

The assistant to be appointed by a noted firm will be a member of an acknowledged body of specialist accountants, or a member of a recognized body of corporate/ hired secretaries or a person holding a masters degree in Organization Administration or Commerce or is a Regulation grad from an university identified and also having relevant experience. However, the business secretary of a solitary participant firm will be a person holding a bachelor level from an university identified.

The obligations of a company secretary are normally consisted of in an “employment contract”. Nevertheless, the firm assistant typically executes the adhering to functions:-.

Features of assistant:.

( 1 ). Clerical functions:.

To guarantee compliance of the arrangements of Companies Regulation as well as regulations made there-under and other laws and also bye-laws of the company.
To ensure that service of the business is carried out based on its things as had in its memorandum of organization.
To guarantee that affairs of the company are handled in accordance with its items contained in the posts of association as well as the provisions of the Companies Legislation.
To prepare the program in appointment with the Chairman as well as the other documents for all the meetings of the board of supervisors.
To prepare with and to call and hold meetings of the board and also to prepare a proper record of process.

Register of agreements, arrangements and also consultations in which directors etc are interested.
( 4 ). Other tasks:.
The company secretary typically undertakes the adhering to responsibilities:.

( a) Making certain that statutory types are submitted immediately.

( b) Offering participants as well as auditors with notification of conference.

( c) Declaring of copy of special resolutions on prescribed type within the defined time period.

( 5 ). Providing a copy of the accounts to every participant of the business, every debenture holder and also everyone that is entitled to obtain notification of basic conferences. You should send out annual audited accounts.

( 6 ). Maintaining or arranging for the having of mins of supervisors’ conferences and also general meetings.Apart from checking the Supervisors and also Members mins books, duplicates of the mins of board conferences need to also be provided to every director.

( 7 ). Guaranteeing that individuals qualified to do so, can evaluate company records.For example, members of the company are entitled to a copy of the business’s register of members, as well as to examine the mins of its basic conferences and to have copies of these mins.

( 8 ). Custody and use the typical seal.Companies are needed to have a typical seal and also the assistant is typically responsible for its protection and also usage. (Typical seals can be purchased from seal manufacturers).


Companies Law enables him to sign the statutory returns and also applications.


The legal rights of a company secretary rely on the regards to his/her agreement with the firm. The secretary has no special rights under Companies Regulation.

Vital Fact Group
Menara BHL, 51-12-F2, Jln Sultan Ahmad Shah, 10050 George Town, Pulau Pinang

Comments are disabled